Important Dates

Abstract Submission Deadline: August 2, 2019 *EXTENDED to October 4, 2019*

Early Bird Deadline: August 2, 2019 *EXTENDED to August 9, 2019*

Notice of Abstract being chosen for Platform Presentation: September 6, 2019

Cancellation / Refund Policy

If your plans change and you need to cancel your registration, please do so at least 21 days prior to the start of the meeting. You will receive a full refund minus a $150 cancellation fee. Regrettably, cancellations received less than 21 days prior to commencement of the conference are not eligible for a refund because we must pay our venues regardless of whether or not you actually attend. Finally, if you cannot attend the entire conference for any reason, we will not be able to prorate your registration fees. Thank you for your understanding with respect to this policy.

Abstract Submission

  • Only registered attendees can submit abstracts
  • All abstracts are accepted for poster presentation
  • Some abstracts will be selected for platform presentation, you will be notified by mid-September if your abstract is selected for a short talk. Only abstracts submitted prior to the August 9th early bird deadline will be eligible for oral presentation
  • Abstracts must be 250 words or less

Registration Fees

All registration fees are in Canadian dollars and include:
  • All Scientific and Clinical Sessions
  • Welcome Reception/Wine and Cheese (Thursday Evening)
  • Breakfast and Lunch (Friday and Saturday)
  • Gala Dinner (Friday Evening)
  • All Coffee Breaks

Academic
PhD Scientist, MD Clinician / Clinician Investigator
Early Bird: $490 Registration after Early Bird Deadline: $590

University of Ottawa / Ottawa Hospital Research Institute, The Ottawa Hospital Trainees
MSc student, PhD student, Med Student
Registration fee: $100
*Must register with a valid University of Ottawa email address*

University of Ottawa / Ottawa Hospital Research Institute, The Ottawa Hospital Senior Trainees
Medical Resident, Clinical Fellow, Technician, Postdoctoral Fellow, Research Associate
Early Bird: $290 Registration after Early Bird Deadline: $390
*Must register with a valid UO, OHRI or TOH email address*

All other non-University of Ottawa/OHRI/TOH Trainees
Early Bird: $390 Registration after Early Bird Deadline: $490

Industry
Company Representative or Company-affiliated MD Clinician Investigator or PhD Scientist)
Early Bird: $850 Registration after Early Bird Deadline: $1000

Sponsors
Some levels of sponsorship are inclusive of a full registration package for a representative to attend the conference. If you wish to know more about sponsorship opportunities, please email OttawaNMD2019@ohri.ca.

Travel to Canada

A reminder to anyone traveling from outside of Canada to attend the conference, to please take a moment to ensure that you have all of the proper travel documents prior to your planned departure. https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada.html